Being a facility maintenance manager often involves managing costs, time, safety, and more, so, increasing efficiency can certainly make your job easier. Sometimes it feels like a maintenance manager’s job is never done, but there are steps you can take to boost efficiency, save time, and better manage the maintenance of your building.
Get organized
Accurate recording is one of the best time-saving tips for maintenance managers. Each time you complete a repair or replacement, make sure that all the documentation is properly stored and easy for everyone to find.
Rather than sending someone up to check on things like your HVAC equipment each time, keeping records with easy access with save you time and money in wasted labour. Things like labeled building plans, model numbers, filter and belt sizes, and existing access should all be included in your documentation.
Some companies are using innovations like QR codes for each piece of equipment so that all the history, part numbers, locations, and maintenance are easily accessible for your team and any outside contractors.
Getting more organized with your documentation also helps make the transition time for your new employees shorter as they become part of your team.
Edit your employee training
Do you have a lengthy onboarding process? Cutting down on the time it takes new employees to get acquainted with the job will save you time when you can delegate some of the work.
Allow them access the information they need as soon as they start with your company so they can learn from transitioning employees, get on-the-job experience, and hit the ground running.
Embrace technology
Going mobile with your data will increase efficiency with access at your fingertips. Whether you are on the roof, driving from one building to another, or in the boiler room, mobile access to information saves the time it takes to search for what you need.
RELATED: Using apps to simplify maintenance management
Making everything mobile also saves you flipping through binders, looking up spreadsheets, or hunting down an old file while making your recording simpler, more accurate, and easier to update. For example, if you’re on a ladder and you see an undocumented piece of equipment, take a photo and add it to the records right away so nothing stays out of date.
When you’re a busy facility maintenance manager, timesaving tips can increase efficiency, save time, and let you focus on the most important aspects of your job.
